While organizations focus on securing digital data, printed documents remain a significant security risk. Sensitive information can be easily leaked through unauthorized printing, accidental exposure, or even departing employees. Many data breaches occur through printed materials, making print security a crucial part of the organization’s data protection strategy.
With an increasing regulatory requirements, businesses must treat printed documents with the same level of security as digital files. A robust print security solution ensures controlled access, detailed tracking, and compliance with data protection laws – eliminating vulnerabilities in the print environment.
Fasoo Smart Print (FSP) is an advanced print security solution that prevents unauthorized printing, embeds dynamic watermarks, and tracks all print activities to safeguard sensitive information from data breaches.
Control how sensitive information is printed based on predefined security policies. Allow, block, or require approval for printing to reduce the risk of sensitive data leaving the organization through physical documents.
Apply dynamic watermarks containing user and document information to printed materials. Deter unauthorized distribution and improve accountability by making sensitive printouts traceable to their source.
Monitor who printed what, when, and where with detailed print activity logs. Capture print content and activity records to support security investigations, compliance, and ongoing risk management.
Dynamic Watermarks & Print Activity Log
Add watermarks with user details (user name, IP address, date and time, etc.) on printed documents based on security policies. Track and log print activities to prevent unauthorized data leaks.
Context-aware Print Control
Enforce printing policies based on users, documents, and the sensitivity of information. Allow, block, or require approval before printing, and automatically mask sensitive information when necessary.
Sensitive Data Protection in Image-Based Printouts
Detect sensitive information even in image files and image-based PDFs using OCR technology. Extend print security to content that traditional text-based detection may overlook.
Comprehensive Audit Trail
Maintain detailed records of printing activity, including who printed a document, when and where it was printed, and what content was printed. Support investigations, compliance, and chain-of-custody requirements with centralized print logs.
Secure Pull Printing
Require user authentication before releasing sensitive documents to a printer. Allow users to retrieve print jobs only from authorized devices, helping prevent confidential documents from being left unattended or collected by unauthorized users.
Printing sensitive data to a PDF or printer can lead to serious security risks if shared with unauthorized individuals, exposing your organization to regulatory fines, lost revenue, and potential legal action. Fasoo Smart Print provides robust protection by masking sensitive data, blocking unauthorized printing, and applying dynamic watermarks to track usage. This security applies to all forms of printing, including PDFs, images, and paper documents.
Stop data breaches through printouts
Stop confidential data theft through paper printouts
Challenges
A medical center employee in New York stole names, addresses, dates of birth, Social Security numbers, next of kin information, and health insurance details of more than 12,000 patients and used those identities to purchase clothing and other merchandise from some of New York’s finest department stores. The employee printed thousands of patients’ records daily and sold them for $3 per copy to outside accomplices.
Solutions
Fasoo AI can block printing or require approval before printing a document if the document contains sensitive information.
Benefits
FSP restricts printing documents with PHI or other sensitive information and requires authentication before retrieving a printout. It applies a dynamic watermark to printouts without user intervention. FSP also allows the admin to trace and manage printing activities, including the actual content of documents in text or image format. It also controls printouts with automatic data masking and pull-printing and limits printing to virtual printers.
Challenges
An employee of the Children’s Medical Clinics with a retaliatory agenda to cause damage to the clinic’s reputation stole and improperly disclosed 16,000 patient records. Notification letters were sent to affected people to inform them that an employee took paper records from the facility and sent screenshots of electronic patient records to a former clinic employee.
Solutions
Fasoo AI can block printing or require approval before printing a document if the document contains sensitive information.
Benefits
FSP restricts printing documents with PHI or other sensitive information and requires authentication before retrieving a printout. It applies dynamic watermarks to printouts without user intervention. FSP also allows the admin to trace and manage printing activities, including the actual content of documents in text or image format. It can also control printouts with automatic data masking and pull-printing, and limit printing to virtual printers.
Brochures
Learn how Fasoo Smart Print (FSP) helps organizations prevent print data breaches through data masking, block printing, and dynamic watermarks.
Use Cases
Learn more about how Fasoo AI provides a solution for companies struggling with protecting their sensitive IP from screenshots, phone cameras, and printouts.
Blog
Did you know that paper-based incidents still account for a whopping 30% of data breaches? It's helpful to keep this statistic in mind and plan for secure printing in your organization.
Brochures
What are the risks of print-related data breaches? How can your organization stop print-related data breaches? Click to learn more.
Fasoo Smart Print (FSP) is a data security solution that prevents data breaches through printouts with security features like dynamic watermarks and pull-printing.
Digital Rights Management (DRM) describes the tools, systems, and data-centric process used to automatically encrypt files and control file access privileges dynamically of unstructured data at rest, in use, and in motion. In the consumer space, DRM aims to control the use, modification, and distribution of copyrighted material, such as computer software and multimedia files.
In business, Enterprise DRM ensures data-centric document protection inside and outside the IT perimeter and along an organization’s supply chain to protect sensitive information against theft or misuse by insiders and unauthorized access from the outside.
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